2023 Illawarra Folk Festival Organising Committee

Be part of a 40 plus team to organise the festival as a Section Team Leader/Member.

Tasks and responsibilities:

 1. Attend Festival Committee meetings (approx. 8)

 Between May and January, meetings will generally be held monthly
 Meetings are held in person or via Zoom
 Between meetings, correspond closely with key Committee members by email or phone

2. Maintain updated relevant organising documents and lists (templates from previous years will be provided where available)

 Team members contact details
 Team organising roles and responsibilities
 Planning schedule / deadlines calendar
 Dynamic action list (list to be updated with new or changed actions after each meeting and circulated to the full Committee within one week)
 Tasks list

3. Monitor progress of actions, and if actions are being completed by deadlines.

 Keep a check on actions and due dates, and send reminders for key deadlines (email, text or phone call)
 As required, liaise directly with those committee members with key organising roles, and those with actions assigned to them, ensuring that, as much as
possible, deadlines are met and actions carried out.
 If there is concern that any critical deadlines are not going to be met (e.g. artist contract deadlines, sponsorship deadlines, marketing media deadlines,
etc) alert Operations Manager as a matter of urgency.

4. Budget monitoring and updates (the Committee will establish an event budget with estimated expenditure)

 Maintain the budget (currently in excel format), updating with actuals as they are confirmed
 Work closely with treasurer, and each committee member with responsibility for budget items (i.e. artist team, production team, merchandise, etc)
 Present revised budget actuals at meetings as required

5. Compile content for festival program; which contains all the relevant information for festival goers.

 Collect all relevant information from every team member responsible for organising key elements of Festival, such as information on sponsors and
logos, publicity, artist’s bios, workshops, program details etc.

Volunteers who are passionate about music and even more passionate about saving our planet should  join the Green Folk Team! CLICK HERE FOR MORE INFORMATION

CLICK TO HERE TO GET AN OVERVIEW of volunteering at the Illawarra Folk Festival.

You can read about Volunteer Job Descriptions here.

If you want to view further information about the Green Folk, our waste and recycling management team, then CLICK HERE.