Performer Information Pack

 

APRA Performance Statement

Please submit your APRA Performance Statement. Options:

  1. Download the free APRA AMCOS for Music Creators app
  2. Complete Performance Statement at your performance
  3. Do it online – click here.

Stage Management at each venue will provide performing Artists (musicians or music use) with an APRA (AUSTRALASIAN PERFORMING RIGHTS ASSOCIATION) Performance Statement.

You will be required to complete these forms with your set list details prior or post your performance. APRA forms will be collected from venues and submitted to APRA on your behalf. Completing the APRA Performance Statement helps support your industry and strengthens APRA’s activities. It assists us in fulfilling our obligations as a presenter. Thank you in advance for your help.

Artist Registration Office Opening Hours

Please note the following Artists Registration Office times for registration and arrival:

  • Thursday 19/1/23  12noon – 4pm
  • Friday 20/1/23    10am – 7pm
  • Saturday 21/1/23  8am – 7pm
  • Sunday 22/1/23    8am – 3pm

Artists Responsibilities

  • Artists accept responsibility for their own Public Liability Insurance. When performing, you are a Festival service provider and as such, are not covered by the Festival’s public liability insurance. We suggest investigating insurance options with Folk Alliance Australia, see www.folkalliance.org.au and follow the links to ‘insurance’. You need to be or become a member of Folk Alliance Australia.
  • Artists also accept all responsibility for their Tax Obligations, Superannuation and WorkCover requirements.
  • Artists are to provide their own equipment such as guitar amps and drum kits. (A drum kit is available for use at the Slacky Flat Bar Stage). Drummers will need to bring their own cymbals and sticks.
  • Artists are responsible for their meals and drinks, ie there are no Artist catering riders. Water will be provided at stages.

Carparking

There is lots of free parking on-site and designated for performers near to the venues. Just ask the volunteers to direct you or ask at the Festival Office. Please park inside the showground for your security and for a lesser impact on our neighbours.

Festival Raffle – CD Donation Please

To help pay for the festival we run a major raffle.  Any CD or merchandise donations would be greatly appreciated and can be dropped off at the Merchandise Shop.

Getting to the Festival

We do not provide general transport to the festival, however please see our helpful Getting Here section for further information.

From Sydney Airport you have these options:

  • CATCH A TRAIN – CLICK HERE . Travel time is about 2 hours. Adults is $25.05.
  • Disembark at Bulli Station.
    Then it’s about 5 to 10 minute walk to the festival site.
    If you have a lot of gear then call the Festival Office 1300 887 034 and we’ll see if we can get you transport from Bulli Station.
  • HIRE A CAR.
  • ARRANGE AN AIRPORT TRANSFER.

Address for the festival site is Bulli Showground, Princes Highway, Bulli off Grevillea Park Road.

Instrument Lockup

The instrument lockup in located in the Dog Kennels near the Global Green and will operate as follows:

  • 2.30pm-6.30pm Thursday
  • 9am – 10pm Friday
  • 9am – 10pm Saturday and Sunday.

It is not a 24 hour service so if you want to session late at night collect your instrument before 10pm! Any artists performing after 10pm can contact the Festival Shift Management team on 0499 611 443.

Join The Illawarra Folk Club

We’d encourage you to join the Illawarra Folk Club if you are a local and not a member yet. It’s a great way to keep in touch with festival news, fringe & Folk Club events all year round.  Click here for more info!

Merchandise Sales

You are more than welcome to sell your product as long as it is off-stage and not in the way of performances.  We also have a Merchandise Shop run by our volunteers where you can consign CDs and DVDs.  The festival takes a 15% commission and payments will be made via direct deposit, so please bring your bank details with you.

The Merchandise Shop will be open for product consignment as follows:

  • Friday: Midday to 8pm
  • Saturday: 9am to 8pm

Merchandise can be picked up between 9am – 5pm Sunday, but please ensure you leave plenty of time as the Merchandise Shop will be busy busy busy!

On-Site Camping

We will provide camping sites only if they are pre-booked. Please do not turn up on the day and ask for a campsite.

Payment

If you are receiving a fee, please provide a Tax Invoice with your ABN and GST (if applicable).  Please remember – No Invoice, No Payment. Options to submit are:

Performance Etiquette And Conditions

  • All performers must report to their specified venue and find the Venue Manager at least half an hour prior to performance to enable sound checks and stage setup to be completed.
  • Please be conscious of finishing on time so you don’t eat into the next performer’s time.
  • If you take longer than available to set up then it comes out of performance time.
  • The venue manager / MC will give you a 10 minute call to finish in general.
  • Many gigs have set-up time provided separately while others particularly in the smaller venues and theme concerts do not.
  • In general there are NO encores – promote the next time you are playing or your CD!
  • Water will be provided at venues.  Please advise the Venue Manager if supplies run-out.
  • ​The Festival organisers reserve the discretionary right to change the venue or time of performance for appropriate circumstances.

Please Participate!

  • Sessions are in the Grandstand Bar downstairs or upstairs in the Restaurant till late at night.
  • Please do not session past 10pm in outside areas as a courtesy to fellow campers and the residents.
  • Please patronise the Festival Bar as any support provided through these venues, helps the Festival to survive.
  • Blackboard Concerts are primarily for non-Festival acts so the MCs will preference these acts before booked acts.
  • ​The Festival is a waste wise recycling event so please do the right thing with your garbage and recycle where you can.

Promoting the Festival

As a booked artist, your first job/privilege/courtesy is to tell the world you are playing at the Illawarra Folk Festival at Bulli, 20-22 January 2023!

Tell them it’s a huge party, great fun and terrific for their ears, feet and soul. Our festival is great for families, and a huge range of music and performances can be experienced here.  Most of all, you’ll find it’s one of the friendliest festivals you’ll ever attend!

Please use every opportunity to help promote the festival by mentioning at your gigs, on your website, Facebook, Instragram, Twitter and to family and friends.

Registration

When you arrive at the main entrance go to the Artists Registration area adjacent to the Festival Office at the entry to the Bulli Showground.  You will be wristbanded once your pass is validated and given any final instructions or programme changes.  Please note that only partners that have been notified to us before the festival will receive discounted tickets. Please do not turn up and ask for passes that have not been previously arranged.

Please collect APRA forms and fill them in for each performance and return them to the Festival Office.
If you have registered as a Volunteer then please check into the Volunteer Registration to receive final instructions.

Sessions

We actively encourage sessions. Please keep late night sessions (after 10pm) inside the Grandstand Bar area or the upstairs Restaurant area. There are many campers to consider so please don’t session outside after 10pm.

Stage Set-Up Forms and Backline Request

Please fill-in an online performer set-up sheet and return to us by ASAP to allow us time to arrange information for each of the venues you are performing at. Click here to go to the form.

If you wish to request Backline – bass amp, guitar amp or basic drum kit please advise Ben Davies – sound@illawarrafolkfestival.com.au 0434 246 064

Useful Telephone Numbers

  • Ambulance, Police, Fire: 000
  • Radio Doctors 02 4228 5522
  • Bulli Hospital: 02 4284 4344
  • Wollongong Hospital: 02 4222 5000
  • NRMA Roadside Assistance for vehicle breakdown: 13 1111
  • Taxi: 02 4229 9311
  • City Rail Train Times: 131 500
  • Festival Information: 1300 887 034

Volunteer

The festival is run entirely by volunteers, so if you can spare a couple of hours over the weekend even to just MC, it would be greatly appreciated. For more details click here.